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Preparing for Team Development
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Team development is a conscious effort to improve the competencies of the program team This means there s some overlap between executing and planning specifically the creation and execution of the training plan for the program team Through any number of assessments, the program management team will develop and act on a training plan to ensure that team development happens to benefit both the program and the individuals Sometimes, out there in the real world, you don t get to go and cherry-pick your program team members Often you inherit a group of folks that may have little to zero interest in your program Most program managers have this scenario they wake up one fine day, and there s a group of folks with varying skill levels and abilities that ll serve as the program team You and this bunch of folks will need to assess skill levels, roles and responsibilities, and the staffing management plan to determine who needs what training and how you ll provide it
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Figure 7-4 You need several things to complete team development
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7: Executing the Program
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Turkeys and Team Development
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Back when the Internet was the hot new thing, I consulted for a web-based help desk software venture No one on the program team knew each other, the program manager, or any of the project managers It was a madhouse we were churning out code and burning all sorts of billable hours Finally we had a break in the schedule, and the program manager decided we needed some team development This was probably a good idea, considering we barely knew who was doing what though the checks were clearing and investors were lined around the block The big idea for team development Frozen turkey bowling I kid you not We all loaded into a bus, went to a local grocery store at midnight, and bowled with frozen turkeys It was the most insane thing I ve ever done (well, as far as I m confessing to in this book) We laughed, bonded, got to meet everyone on the program, and enjoyed our break from programming, staffing a help desk, and troubleshooting web servers Now here s the bad news As charming as frozen turkeys, martinis, and bowling pins in aisle 11 are, this experience is not, according to PMI, an example of team building Team building in the PMI book A Standard for Program Management is the process of building individual and group competencies to enhance program performance So while we were learning about each other, we weren t really becoming smarter in our work Though you could argue, I suppose, that by learning about one another, we were becoming more proficient, more able to communicate, and more cohesive The sad part of this story is that just a few weeks later this company was absorbed by a bigger web giant, and my turkey-slinging teammates and I were released Some went on to other consulting gigs, some tagged along with the new company, and I went on to program management, consulting, and training I can hardly pass a frozen turkey without reminiscing about my eight-ten spare pickup in aisle 11 For your PgMP examination you ll also rely on three other factors as inputs to the develop program team process: Personnel records This will tell you about each program resource and what their abilities are, their past experience, relative knowledge, and work history You ll use this information to determine strengths to train others and weaknesses where they ll need development Training records If you have a learning management system (sometimes just called an LMS), you should have access to the past training history for each team member This can help with the development of skills, assignment of resources, and frustration for the program team members (No one wants to be required to go through training on a topic they ve already been trained on) Program management plan The program management plan will help you determine what program team members will contribute to different areas of the program from scope management to procurement management This plan is an opportunity to identify who needs what level of training and how that level will be ascertained in the different program knowledge areas
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